Who we work with
Payroll & finance outsourcing
built for your industry
Different industries have different payroll complexities, compliance requirements, and workforce structures. We've worked with businesses across six key sectors and four markets — and we understand the specifics of each.
UK SMEs
US startups
Canadian businesses
Pakistani corporatesStaffing & recruitmentProfessional servicesE-commerce & retailTech & SaaSSmall & medium-sized businesses
For SMEs across the UK, US, and Canada, payroll and finance admin consume a disproportionate amount of time and money. We give you the expertise of a full finance department — at a fraction of the cost of building one in-house.
The problem
Payroll takes the owner or office manager hours every month — time that should go to the business
The risk
Late RTI submissions, missed auto-enrolment duties, and incorrect tax codes leading to HMRC penalties
The Cost
A full-time payroll or bookkeeping hire costs £30,000–£45,000/year fully loaded — too much for most SMEs
Take the admin entirely off your plate
- •Monthly payroll run — from data collection to payslip delivery
- •HMRC / IRS / CRA submissions handled every pay period
- •Pension auto-enrolment and contribution uploads
- •Monthly bookkeeping and bank reconciliation
- •VAT / GST returns prepared and filed
- •P&L and balance sheet delivered monthly
- •Year-end prep — P60s, T4s, W-2s as applicable
- •Dedicated point of contact, available in your hours
monthly
cost
saving
onboarding
"We were spending 2–3 days a month on payroll and bookkeeping between us. Accupay & Books took it all over in a week. Now it just happens."
James H.
MD, 18-person manufacturing firm, Birmingham
Startups & scale-ups
Fast-growing businesses need payroll and finance infrastructure that scales with them — without hiring a finance team prematurely. We build clean financial foundations from day one and grow with you through every funding stage.
The problem
Founders processing their own payroll on a spreadsheet — fine at 5 people, chaotic at 25
The risk
Messy books and inconsistent payroll records that create problems at due diligence for Series A or B
The Cost
A Finance Manager hire at Series A can cost £60,000–£80,000 per year before you're ready for one
Finance infrastructure that keeps up with growth
- •Payroll setup from scratch — we get it right the first time
- •Investor-ready bookkeeping and chart of accounts structure
- •Monthly management accounts in VC-friendly format
- •Runway and burn rate reporting on request
- •Multi-currency bookkeeping for international teams
- •R&D tax credit data preparation support
- •Scales from 3 employees to 150+ without switching provider
- •Share scheme payroll — EMI, SAYE, unapproved options (UK)
"We went from 8 to 40 employees in 18 months. Accupay & Books handled the payroll scale-up without a single late submission. Investors saw clean books at every raise."
Priya R.
COO, Series B SaaS startup, New York
Staffing & recruitment agencies
Staffing agencies face some of the most complex payroll scenarios in any industry — variable hours, multiple pay rates, contractor vs employee distinctions, umbrella calculations, and holiday pay accruals. We handle it all.
The problem
Founders processing their own payroll on a spreadsheet — fine at 5 people, chaotic at 25
The risk
Messy books and inconsistent payroll records that create problems at due diligence for Series A or B
The Cost
A Finance Manager hire at Series A can cost £60,000–£80,000 per year before you're ready for one
Specialist staffing payroll management
- •Weekly, fortnightly, and monthly payroll runs
- •Variable hours and timesheet-based pay processing
- •Multiple pay rate management per worker
- •Holiday pay accrual and calculation on irregular earnings
- •Agency Worker Regulations (AWR) 12-week tracking
- •IR35 status flagging and record-keeping support
- •P45 processing for high-turnover placements
- •Umbrella company reconciliations
- •Margin and rebillable cost reporting per client
"We run payroll for 200+ temps a week. Accupay & Books handles the entire process — from timesheet to payslip — without a single error in over a year."
David M.
Director, mid-size staffing agency, Leeds
Remote back-office support
Skilled, dedicated remote professionals who integrate directly with your Finance and People teams — giving you the capacity and expertise of an in-house hire, without the cost of one.
The challenge
Managing EOBI, SESSI, PESSI, FBR withholding, gratuity, and provident fund simultaneously is specialist work
The gap
Many growing PK businesses lack a structured HR department — leading to inconsistent contracts, leave records, and payroll errors
The opportunity
Outsourcing Finance and HR to a specialist firm reduces overhead while raising the quality of reporting and compliance
Full PK payroll management
- •Monthly salary processing and payslip distribution
- •EOBI monthly contribution calculation and submission
- •SESSI / PESSI / ESSI enrolment and monthly payments
- •FBR salary tax computation and withholding statements
- •Income tax challans and employer withholding returns
- •WPPF and WWF calculations
- •Gratuity fund accrual and reconciliation
- •Provident fund contribution tracking
Bookkeeping & financial reporting
- •Monthly bookkeeping in Xero, QuickBooks, or your ERP
- •Accounts payable and receivable management
- •Bank reconciliations and cash flow tracking
- •Monthly P&L, balance sheet, management accounts
- •Sales tax / FED return preparation
- •Annual accounts preparation support
Your entire HR function managed
- •Employment contracts and offer letters
- •Onboarding process and documentation
- •Leave management — annual, casual, sick, maternity
- •Attendance and timesheet tracking
- •Employee records and HR database maintenance
- •Increment and bonus processing
- •Final settlement calculations on exit
"We outsourced our full HR and payroll department to AccuPay Books. 200 employees, EOBI, SESSI, FBR — all managed without us lifting a finger. Reporting has never been cleaner."
Ahmed K.
COO, manufacturing corporate, Karachi
Professional services firms
Law firms, consultancies, architects, marketing agencies, and other professional services businesses have distinct payroll needs — fee-earner tracking, partner distributions, bonus structures, and client-billable time. We understand the nuances.
Variable pay structures
- •Partner drawings and profit share distributions
- •Commission and bonus payroll
- •Salary sacrifice for pensions and benefits
- •Benefit-in-kind reporting (P11D, P11D(b))
- •Director payroll and dividend integration notes
Client & matter-based reporting
- •Revenue recognition by client or project
- •WIP and billing reconciliation support
- •Disbursement and expense tracking
- •Fee-earner utilisation reporting
- •VAT on mixed-supply billing structures
Regulatory awareness
- •SRA / FCA-aware financial record-keeping (UK)
- •Client account separation in books
- •AML-aware transaction recording
- •IR35 contractor assessment record support
- •Confidentiality-first working practices
"As a 12-partner law firm, our payroll and profit share calculations were genuinely complex. Accupay & Books understood the structure from day one and have been flawless."
Rachel L.
Managing Partner, regional law firm, Manchester
Payroll management
Accurate, on-time payroll for every employee, every pay period. We manage the entire process end-to-end — calculations, submissions, payslips, and statutory reporting — across all four markets we serve.
Finance and payroll for online and physical retail
- •Seasonal payroll — ramping up and winding down quickly
- •Zero-hours and part-time worker payroll management
- •Multi-platform revenue reconciliation — Shopify, Amazon, WooCommerce
- •Cross-border VAT / GST / sales tax handling
- •High-volume transaction categorisation and coding
- •Supplier payment run preparation
- •Inventory cost of goods tracking in books
- •Monthly gross margin and channel profitability reporting
Selling into multiple markets?
We handle UK VAT (including OSS for EU sales), US nexus-based sales tax, Canadian HST/GST, and Pakistani sales tax — keeping you compliant in every market you sell into, not just where you're registered.
"We sell on Shopify, Amazon UK, and Amazon US. The VAT and bookkeeping used to be a nightmare. Accupay & Books reconciles everything monthly and our books are finally clean."
Tom C.
Founder, D2C e-commerce brand, Bristol